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Request for Proposals Matawa Education Department Early Literacy Review

Tender Information
NameMatawa First Nations Education
SectorPublic Sector
CategoryEducational / Recreational
ClientMatawa First Nations

matawa_fn_logoRequest for Proposals
Matawa Education Department
Early Literacy Review

l. Background

Matawa First Nations Education

Matawa First Nations is a Tribal Council of nine Northern Ontario First Nations located in Nishnawbe Aski Nation (NAN). The Matawa First Nations Education Department provides quality, accessible, community based educational support services for eight Matawa First Nation schools. In addition, the Education Department provides post-secondary support services and operates the Matawa Learning Centre. Further information about the Matawa First Nations Education Department and the Matawa First Nation schools can be found on our website:

Regional Education Strategic Plan 2015-2020

The Matawa Chiefs in Assembly approved by resolution the renewed Regional Education Strategic Plan. The new strategic plan includes ten strategic initiatives, each of which has associated short-, medium- and long-term goals. The ten strategic initiatives are:

  1. A Matawa First Nation Curriculum and Incorporation of First Nation Culture and History
  2. Special Education
  3. Student and Parental Supports
  4. Minimum Standards and Reporting
  5. Student Attendance, Retention and Completion
  6. Teacher Recruitment and Retention
  7. School Infrastructure
  8. Information Technology
  9. Post-Secondary School Readiness and Retention
  10. Partnerships

ll. Scope of Work

Matawa Education Department Early Literacy Review

The Matawa Education Department is seeking to conduct a review of the early literacy programs currently in use in Matawa schools in order to identify priorities to support implementation of a Regional Early Learning Framework.

To this end, the Matawa First Nations Education Department is requesting proposals from qualified consultants, or firms with a demonstrated ability to provide professional services for the review of current early literacy programs to provide direction for the continued growth, sustainability and development of the Matawa First Nations schools and Matawa Education Department. Specifically, the qualified consultant or firm will be required to:

  • Review the Matawa First Nations Early Years Policy Framework and the Matawa Regional Education Strategic Plan and related documents;
  • Review applicable School Improvement Plans (SIPs), School Success Plans (SSPs), or similar documents;
  • Review the Matawa First Nations’ schools current early literacy programs through community and school visits and interviews with key groups; and
  • Prepare a report for the Matawa Education Department identifying early literacy goals, related activities and supports.

Deliverables for this contract will include:

  • A baseline report on the current state of current early literacy programs in Matawa First Nations schools which can be used to inform the development of long-range planning for improved programs, services and supports for the schools, as well as identifying any role Matawa Education might provide in moving this work forward; and
  • Recommendations for improving Matawa schools’ early literacy programs, services, and supports.

lll. Requirements for RFP

Company information

  • A summary of process to be followed
  • A schedule of activities
  • Final pricing, including HST
  • Three references from similar past projects

Schedule of Work

Review of MatawaReview available documentation andTo beUpdate meeting to
Education’s Earlyconduct interviews, as needed, with staffdetermineddiscuss progress and
Years Policyand other stakeholders regarding thenext steps
Framework andstrategic initiatives outlined in Matawa
Regional EducationEducation’s Regional Education Strategic
Strategic Plan,Plan as they pertain to early literacy.
and other related
Conduct communityThrough visiting each Matawa FirstTo be
visits in order toNations community at least once anddetermined
gather data for theinterviewing education directors,
review of currentprincipals, applicable school staff, and
early literacyany other applicable sources, data will be
programscollected for the purpose of preparing a
baseline report identifying early literacy
goals, related activities, and supports.
Prepare baselineBased on the reviews, visits, interviewsTo beDraft baseline report
report for theand other related sources of information,determined
Matawa Educationdraft a baseline report with a review of
Department forcurrent early literacy programs and
reviewrecommendations for improving Matawa
schools’ early literacy programs, services,
and supports.
Present draftFacilitate a meeting and discussion toTo beMeeting facilitation
baseline report toreview the draft baseline report.determined
the Matawa
Regional Advisory
Committee on
Education (RACE)
Revised baselineRevise baseline report based on feedbackMarch 31, 2017Final report
reportfrom the RACE meeting and the Matawaor sooner
Education Department.

V. Deadline for Submission

Accepted until filled.

Vl. Delivery Schedule

The successful consultant will complete all work on or before March 31, 2017.

VII. Queries and Clarifications

For queries and clarifications regarding the RFP, please contact:

Sharon Nate, Education Department Manager
Matawa First Nations Education
28 Cumberland Street N., 5th Floor
Thunder Bay ON P7A 4K9

Fax:807-768-3301 (fax)

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